Toi Ohomai Institute of Technology, one of the largest tertiary education providers in New Zealand with over 13,000 students and campuses in Rotorua, Taupō, Tauranga, Tokoroa and Whakatāne, has gone-live with their new Application to Enrolment Portal “My Enrolments” utilising ebs Ontrack Prospect solution.
After a 12-month project from design thinking and scoping to go-live, Toi Ohomai are realising immediate benefits from the portal bringing the entire applications process online for domestic learners.
The portal replaced their public website as the main system for processing new applications, transforming the application and enrolment process for Toi Ohomai. Previously students did not have views of Application progression.
Ontrack Prospect now provides enhanced visibility for students including:
- A fully interactive Online Application form for domestic learners.
- Dynamic Application progress tracking.
- A document upload repository.
- Interactive Interview self-selection and booking.
- Interactive Application offer review with acceptance and rejection.
- Dynamic and automatic notifications and reminders for Staff and Applicants throughout the Application process.
Toi Ohomai Executive Director of Student Engagement and Experience Patrick Brus says the release of My Enrolments is excellent news for anyone wanting to enrol in courses.
“It’s a massive milestone for our institute and I’m looking forward to seeing our next cohort of students using the portal to enrol very soon. Congratulations to everyone involved.”
Toi Ohomai Head of Information Technology Rabindra Das says it was a huge effort from everyone involved in the project, from the initial Design Thinking phase through to the final testing phases, now the institute and future students will benefit from that hard work.
“We had 62 online applications in the first two days. Feedback has been overwhelmingly positive from students and even from a few parents on the portal’s ease of use. Well done everyone!”
Tribal’s New Zealand General Manager Steve Exley says the project ran smooth, go-live was harmonious and the success was due to ongoing collaboration and synergy between the project team.
“We are thrilled to have worked with Toi Ohomai on this transformative project. Thanks to the project team from both Tribal and Toi Ohomai.
“We are looking forward to the next project phases, which will include an online application capture form for international learners, online graduation ceremony selection and fees payment, as well as direct enrolment and fees payments for short courses.”
About Toi Ohomai
Toi Ohomai Institute of Technology is the largest tertiary provider in the Bay of Plenty and the third largest institute of technology in New Zealand. With more than 13,000 students studying across 86 delivery sites – including five main campuses at Rotorua, Taupō, Tokoroa, Tauranga and Whakatāne – Toi Ohomai is a network of purposeful connections with communities and industry. Together we are forming constellations of excellence, knowledge, people, partnerships and innovation throughout the region, united in the exchange of knowledge. We are all here to be awakened and inspired by learning and to ensure our people, communities and region continue to prosper and flourish.